What Personal Information does Complyify Collect?
Complyify does not intend to collect “Sensitive Information” which includes such items as: Personal Information specifying medical or health conditions, racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership or information specifying the sex life of the individual. However to the extent this information is collected by Complyify the person providing such information will be given an affirmative or explicit (opt in) choice if such information is to be disclosed to a third party or used for a purpose other than those for which it was originally collected or subsequently authorized by the individual through the exercise of opt in choice.
How does Complyify use Personal Information?
Complyify will use Personal Information to provide current and potential customers and business partners with information and services and to help us better understand your needs and interests. Specifically, we use your information to welcome you and to provide ongoing service and support.
In accordance with applicable law, Personal Information collected may be transferred to, stored and processed in the United States or any other country in which Complyify, Complyify subsidiaries and affiliates, or service providers maintain facilities, even if the level of data privacy required is less than that required by applicable law of the originating country. By entering your personal data, you consent to the worldwide processing of your Personal Information by Complyify for these uses.
In addition, we may use aggregate demographic information to improve our Sites, but that information is not personally identifiable.
With whom does Complyify Share Personal Information?
Complyify contracts with its affiliates and subsidiaries and with third party service providers and suppliers to deliver certain products, services and customer solutions and support and may also contract with its affiliates and subsidiaries for such items. Examples of such services provided on our behalf include the delivery of mailings, hosting websites, processing transactions, planning events, and the provision of support and other services to enable the use of Complyify products and services. Complyify may use a recruitment partner to collect and process career applications. Complyify may share Personal Information with its service providers and suppliers to the extent needed to deliver the service, or to respond to requests for information on products or services, or to otherwise support the customers’ business needs. In these instances, you will not have the opportunity to opt out of having your information shared with third party providers and suppliers, and they may contact you directly regarding such products or services.
Choice and Access
Complyify does not require that customers, business partners or non-employee visitors to Complyify Sites provide Complyify with Personal Information. The decision to provide Personal Information is wholly voluntary. If you do not provide the Personal Information requested, however, you may not be able to proceed with the activity or receive the benefit for which the Personal Information is being requested.
Complyify will send you service-related announcements on occasions when it is necessary to do so. For instance, if our service is temporarily suspended, we might send you an email. Generally, you may not opt-out of these service-related communications. If you do not wish to receive them, you have the option to deactivate your account.
With respect to the sending of promotional materials, Complyify will offer you the opportunity to opt out before such materials are sent to you. You can always unsubscribe or choose not to receive promotional information from us by following the specific instructions in the email you receive or by notifying us via the appropriate method below. It may take a reasonable period of time to process your request, no longer than 30 days. This will not apply to the receipt of mandatory service communications that are considered part of certain Complyify services, which you may receive periodically unless you cancel the service.
You have the right to access to your Personal Information and to modification or deletion thereof in the event your Personal Information as stored by us is incorrect or otherwise unlawful. Complyify strives to keep your Personal Information accurate. We will provide you with access to your information when reasonable, or in accordance with relevant laws, including making reasonable effort to provide you with online access and the opportunity to change your information. To protect your privacy and security, we will take steps to verify your identity before granting access or making changes to your data. You have the right to withdraw any consent you’ve given with respect to our use of your Personal Information. Requests to delete Personal Information are subject to any applicable legal and ethical reporting or document retention obligations. To access and/or correct information, you can do so online or notify us via the appropriate method below depending on which site is at issue. Contact Complyify at firstname.lastname@example.org or via mail to Complyify at 2919 Commerce Street, Suite 457, Dallas, Texas 75226, United States.
Complyify will retain your information for as long as your account is active or as needed to provide you services. Complyify will retain and use your information as necessary to comply with our legal obligations, resolve disputes, and enforce our agreements.
Security of Personal Information
Complyify is committed to securing the personal data you choose to provide us. To protect the privacy of any Personal Information you may have provided, Complyify and its service providers employ industry-standard physical and logical access controls that change in response to the changing regulatory and threat environments including Internet firewalls, intrusion detection, anti-virus protection, and network monitoring. If a password is used to help protect your accounts and Personal Information, it is your responsibility to keep your password confidential. No method of transmission over the Internet, or method of electronic storage, is 100% secure, however. Therefore, we cannot guarantee its absolute security. If you have any questions about security on our web site, you can contact us at email@example.com.
Web Beacons, Cookies and Display of Advertising
As is true of most web sites, Complyify and/or a third party service provider collects and/or logs Internet Protocol addresses, Internet domain names, the web browser and operating system used to access the Sites, the files visited, the time spent in each file, and the time and date of each visit. Complyify collects these through the use of log files and web beacons. Web beacons are tiny graphics or script with a unique identifier, similar in function to cookies, and are used to track the online movements of web users. In contrast to cookies, which are stored on a user’s computer hard drive, web beacons are embedded invisibly on web pages and are about the size of the period at the end of this sentence. Complyify does not tie the information gathered by web beacons to our customers’ personally identifiable information for purposes of advertising. Complyify uses this information, which does not identify individual users for advertising purposes, to analyze trends, to administer the site, to track users’ movements around the site and to gather demographic information about our user base as a whole. For the avoidance of doubt, functionality in the software itself will tie information gathered therein to personally identifiable information as part of its compliance functionality, however this information is not used for marketing or advertising and is not collected without the use of the software.
For the Complyify Sites we may use the services of a third party vendor to help us measure the effectiveness of our advertising and how visitors use the site by using web beacons or cookies as described above. The type of information we collect includes the pages visited, navigation patterns, etc. This information helps us learn things such as what product information is of most interest to our customers and what kinds of offers our customers like to see. These third party tracking devices only collect data in the aggregate. Broadly speaking the cookies on the Sites fall into three categories:
Strictly Necessary: These are always enabled cookies required for site functionality. These include cookies that allow you to be remembered as you explore the site within a single session or, if you request, from session to session. They help make the search and account process run smoothly as well as assist in security issues and conforming to regulations.
Functional and Performance: These analytics cookies allow us to improve the site’s functionality by anonymously tracking usage. They also help us identify Complyify products that we may recommend to you. In some cases these cookies improve the speed with which we can process your request, allow us to remember site preferences you’ve selected and help connect you to your social networks. De-selecting these cookies may result in poorly-tailored recommendations and slow site performance. You also may not be able to share effectively with Facebook, Twitter or other social networks.
Advertising: These cookies collect information to help better tailor advertising to your interests, both within and beyond Sites. The data collected is anonymous; it is not connected with any Personal Information you may have shared about yourself with Complyify. De-selecting these cookies may result in seeing advertising that is not as relevant to you.
Complyify may utilize framing techniques to make it appear that the user is still on the site when the user is actually on a third party web site. Widgets support functions that require that you disclose certain personally identifiable information given the user’s choice of participation.
Links to Non-Complyify Web Sites and Third Parties
Social Media and Sharing Options
Personal Information of our Customers’ Clients
Children and Privacy
The Sites do not target and are not intended to attract children under the age of 13. Complyify does not knowingly solicit Personal Information from children under the age of 13 or send them requests for Personal Information.
Changes to this Policy